How to setup my program for ICD-10 diagnosis codes?
1) Make sure you have the TotalMD ICD-10 release:
- To check what version of TotalMD you have click on “Help” then “About TotalMD”
- You should see “ICD-10” to the lower right
2) Add in the ICD-10 diagnosis codes:
- This can be done one of two ways, manually or using Coding Advisor.
- Click on “Lists” then “Diagnosis Code List”
- On the left blue action bar, click “New Code”
- Type in the ICD-10 code, description, and check the box that says “ICD-10”
- If you have the ICD-9 code equivalent, add that in the “ICD-9 Link” drop down box
- Click “Save Changes” when you are done
- Coding Advisor
- You must first sign up with this service by contacting your TotalMD Sales Department
- Once you are signed up, you must register your email address and password with Support by contacting Jennifer@totalMD.com
- In TotalMD, you need to type in your Coding Advisor email and password in the security user setup screen
- To add users in TotalMD
- Click “Setup” that is on the gray bar across the top of TotalMD
- In the “Practice Information” section click “Set up users”, then “New User” on the left
- Fill in the information along with the Coding Advisor User Name(eMail Address) and password
- Once this is done, close TotalMD and open it back up and log in
- Now that you have the Coding Advisor all setup, you will have additional options in the Diagnosis Code Entry screen
- You can use Coding Advisor to convert your existing ICD-9 codes, or to look up any other ICD-10 code to add to your list
- To add users in TotalMD
3) Setup the Insurance as ready to accept ICD-10
- Click on “Lists” then “Insurance Plan List”
- Edit the insurance plan you are ready to mark as ICD-10 ready
- Check the box labeled “Accept ICD-10” and then “Save Changes”
How do I select ID-10 codes in the ledger when doing charges?
Before you can properly select ICD-10 codes in the ledger, you need to have two things set up:
- Make sure the primary insurance is marked as ICD-10 ready
- Make sure your ICD-10 codes are marked as ICD-10
- Make sure to open a new billing after you have marked the insurance plan ICD-10 ready
What is the “ICD-9 Link” code?
- When you are setting up an ICD-10 diagnosis code, you will see a field labeled “ICD-9 Link”
- This is to help map between ICD-9 and ICD-10 codes when creating a claim.
- If you create a claim for a payer that is accepting ICD-10 codes, it will use the ICD-9 Link to find the corresponding ICD-10 code.
I have everything set up for ICD-10 and I still don’t see the codes when doing a charge
If the charge was saved before the primary payer was setup to accept ICD-10 it will not show the ICD-10 codes in the diagnosis fields.
Videos on ICD-10 and TotalMD
On Premise Customers
- TotalMD provides an additional tool to help support the ICD-10 transition
- This tool will allow you you to more easily mark your payers as ICD-10 ready, and convert your codes to ICD-10 (Coding Advisor required)
- To use this tool, browse to where TotalMD is installed and run the ICD9_10.exe
- For more information, use the following link to watch a short video.
For additional ICD-10 training, please contact the TotalMD Training Department.
Phone: 800-613-7597 option 2