Software Pricing | Medical Billing Software & Practice Management Software by Total MD

Features
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TotalMD
Essentials

TotalMD
Standard

TotalMD
Advanced

TotalMD
Bundle

TotalMD
Online

Single User

$199

$499

$998

$2,599

$99/Mo.

For Networks

N/A

$1,199

$2,499

$4,499

Call for Multi-User Pricing

ICD10 and 5010 Ready

Insurance Collection Management

Electronic/Paper Insurance Claims Creating and submitting CMS 1500 insurance claims is quick and easy. Create individual claims directly from the ledger screen or go to the claims manager screen to create and submit bulk claims.
Deducible Tracking View and track individual and family deductibles from the Patient screen and from the Ledger screen.
Quick EOB Entry Use the Insurance Batch Payment Entry screen to quickly enter large EOBs.
Electronic Remittance w/ Auto Posting Automatically and quickly post payments from the insurance using the ERA automatic posting feature. This will post payments to each charge sent electronically based on the insurance remittance advice sent electronically.
Allowed Amounts Record insurance allowed amounts “on the fly” or at one time from the Insurance or CPT screens.
Auto Write Off From the EOB screen, quickly and easily record allowed amounts on the fly. Your entered allowed amounts are permanently stored in your insurance plan’s record and are automatically used to calculate write offs each time you apply a payment to your procedure.
Insurance Aging Track and age insurance claims from current outstanding claims all the way to claims that are 120 days plus overdue.
Interactive Claim Preview Preview actual claims that you will be sending electronically or on paper and then make any needed changes before submitting.
UB04 Capability Select the Institutional Claims tab to record the needed information for your UB04 claims. Now, decide whether you want to create a UB04 claim or a CMS 1500 claim — it’s your choice.

Patient Accounting

Line Item Accounting Auto applying insurance and patient payments directly to procedures allows you to quickly identify which procedures have been paid in full, partially paid or not paid at all.
Patient Dashboard Visually track patient and family balances, A/R aging, missed appointments, procedure codes and other financials — graphically from one screen.
Remainder Balance Quickly view your patients’ responsible balance or the balance for each individual procedures code.
Patient Statements Choose to print from several styles of fully customizable statements, including the standard, remainder and aging statement with dunning messages.
Auto Patient Payment Auto apply patient payments and write offs to procedures codes from oldest to youngest, youngest to oldest or by family member.
Patient Aging Choose from several styles of aging reports including aging from first statement date and aging from date of service.
Electronic Statements Upload your statement to Bill flash for added e-statement, APEX EDI or Gateway Edi for additional functionality (additional fee required).	available through

Ledger

Patient Ledger Use TotalMD’s fully interactive Ledger screen to not only add procedures and diagnosis codes but to enter insurance and patient payments as well as line item notes.
Claim and Statement History View the complete history of when and how claims and statements were sent.
Sales Tax Automatically or manually apply tax charges to procedures.
Credit Card Module Process credit card payment directly from TotalMD using the X-Charge merchant services	$99*	$99*	$99*	included*	$99*
Line Item Notes Assign notes to individual procedures and include them on statements if needed
View Last Payment Quickly see the date and amount of the last payment made by the patient or insurance.
Balances by Responsible Party Easily view your patients insurance plan and patient balances.
Ledger Filter Options Filter the information on your Ledger screen to display, in any combination, procedures, patient payments, insurance payments, adjustments, notes on procedures, printed statements and/or claims that were printed.
Patient and Family Balances Easily view remaining balances by Patient or Families.

Scheduling

Patient Appointments Easily create patient appointments from existing patient records or add appointments for new, not of record patients, on the fly.
Patient Labels From your appointment, print patient labels using a Dymo Label writer or other printing devices.
Superbills Customize or create your own specific superbill and then print your superbill by appointment or by day.
View Monthly Revenue The Monthly Revenue screen graphically displays your actual daily cash flow and the dollars that your daily completed procedures represent. These dollar figures are displayed by both provider and practice.
Pastel Colors Choose between bright, vibrant colors or muted, soft pastel colors for your appointments.
Posting Payments from Appointments Easily and quickly post payment directly from your patient appointments.
ASAP / Recall Add urgent appointments to your “as soon as possible list” as well as to your Recall List.

Advanced Scheduling

$199 Single User $499 for Networks

Included

Reason Codes Applying reasons for a patients appointment will atomically default the appointment’s length and color.
Week at a Glance Display your appointments by the week.
Customized Views View your appointments by the providers and/or resources that you select, in any combination. This feature is essential for large group practices that want to view multiple offices and/or providers in individual calendars or in a group calendar.
Appointment Templates Use templates to designate a block of time for emergency appointment, new patient appointments, or to block time for any reason.
E-mail Appointment Reminders With a click of a button, send hundreds of appointment reminders to your patients who have scheduled appointments.
Patient Privacy Remove all patients name from the appointments to ensure patient privacy.
Block Entire Day Quickly and easily block days in the appointment book for days that the entire office will be closed.

Report Designer

Paperless (Document Center)

$199 Single User $499 for Networks

Call for Pricing

Scan Documents and ID Cards Capture new insurance cards, ID cards or scanned documents by simply clicking on a button to scan this information for later retrieval.
Digitally Capture Signatures Add a digital signature line to any form where a patient can sign using an electronic signature pad.
Electronically File Documents Store ID Card, scanned documents, letters and other digitized documents patient record.
Create Letter and Documents Use the built in word processor to modify existing documents and letters or create your own.

Online Eligibility

Individual Eligibility Quickly and easily verify the insurance eligibility status for patients.
Batch Eligibility Use the scheduler to check the eligibility status for groups of patients.

Electronic Healthcare Record Integration

EHR Integration

Integrate TotalMD to popular EHRs, including PRAXIS, Spring Charts, Amazing Charts, SOAPware, Doc2MD and others

Training

$99 an hour

5 Hours Included $99 each additional

$99 an hour

OnlineYour TotalMD trainer will remote into your computer to guide you and team through setting up your practice and learning the software.	Your TotalMD trainer will remote into your computer to guide you and team through setting up your practice and learning the software. $99 an hour
OnsiteSchedule a time for our TotalMD trainer to teach your staff the software at your location. Pleas call for pricing	Schedule a time for our TotalMD trainer to teach your staff the software at your location. Pleas call for pricing

Support

Support available for purchase

30 days support included

13 months included

Indefinite support included

Support

Choose from a variety of support plans including a 12 month plan, 6 month plan, month to month plan or 5 incident punch card

Collections Module

TransWorld

Use the collection module feature with transworld for added collection benefits.

Must enroll with TransWorld

Data Conversion

$999 for all conversions

Free Medisoft ®
Free Lytec ®
$999 for other systems

FREE Partial Lytec ®Convert most information from Lytec ® Medical to TotalMD, including Appointments, Patient information, Insurance Information, Provider Information, Address Information, CPT Codes, Diagnosis Codes, Reason Codes and Fee Schedules.	Convert most information from Lytec ® Medical to TotalMD, including Appointments, Patient information, Insurance Information, Provider Information, Address Information, CPT Codes, Diagnosis Codes, Reason Codes and Fee Schedules.
FREE Complete Medisoft ®Convert ALL DATA from Medisoft ® including Final Draft Patient Notes.	Convert ALL DATA from Medisoft ® including Final Draft Patient Notes.
Custom conversions from any systemFor $999, convert patient demographics, insurance information and possibly other data.	For $999, convert patient demographics, insurance information and possibly other data.
Data importerFor only $199 you can use this tool to convert your data to TotalMD from a .csv file	For only $199 you can use this tool to convert your data to TotalMD from a .csv file

Employee Time Tracking Feature

$99

Included

Time clock

A full featured time clock program that works with TotalMD to track employee hours and run reports for payroll purposes.

Other

Global Periods Alert your billing and scheduling staff when a patient has a procedure that is within the global period.
Export Reports to Excel Print any report to an Excel, Text or other formats to allow easy access to your data.
Export Lists to Excel Easily and quickly export Patient, Insurance, Provider and other lists to Excel.
Auto Late Fees Use the Late Chart Wizard to auto apply late fees to patients.
Prescription Writing Create and track your patient prescriptions with the integrated prescription writing manager.
Encoder Pro EncoderProÂ® delivers integrated search results, code detail and lay descriptions for thousands of procedures. And best of all, Encoder ProÂ® is completely integrated with TotalMD.
Security Settings Control what features of the software your staff has access to.
Line, Bar and Pie Charting Use the graphs in TotalMD to quickly see informational trends within your practice.
Customizable Screens Create your own unique, personalized patient screens to capture additional information.

Additional Modules

Availity ® E-claim & 837 ANSI Modules With the additional direct claims modules, you can assign insurance plans to the ANSI 837 module, the Availity ® e-claim module, the Gateway ® clearinghouse or other clearinghouses.	$499	$499	$499	$499	$499
Codes on Disk At just $99, Codes on Disk will import CPT, ICD9 and HCPCS codes directly into TotalMD.	$99	$99	$99**	Included	Included

Complete Price List

* Must have service through one of our CC partners

** Included in TotalMD Advanced for Networks